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A BEELINE FOR BENEFIT.

Document Management.

Centralized, redundant-free storage

Company-wide access

Information lifecycle management

Privilege management

According to estimates, 80% of the information stored in companies is unstructured. That said, employees spend up to 40% of their time creating, searching for, querying and (re)organizing documents.

There is another way: with the aid of sophisticated document management solutions, you can cut out the searches and start to exploit the full potential of your company's data.

Come what may — data from a whole variety of sources is organized in a central information pool, from creation and management up to the point where the material is archived or destroyed. This allows you to find the information you require, immediately and at any time.

Your Benefits.

  • A sound data basis: Each document exists once only.
  • Rapid access without searches.
  • Highly agile system.
  • Up to 40% increase in productivity.
  • Collaboration made simpler.
  • Data consolidation helps offload productive systems.
  • Shorter loading times and enhanced system availability.
  • Reduction in outlay for storage systems.

Use Case.

Document management in an
industrial company.
Cooperation between various divisions of an industrial company poses a challenge.
Due to „private“ document archives, it is no longer possible to access company documents and important information is being lost. The implementation of a document management system means that no matter where they are stationed, users from any region and any business area can access information such as e-mails, offers and contracts on facilities, buildings and projects. Centralizing the management system offloads e-mails systems, while enhancing both cooperation and transparency across divisions and locations. Information can be procured faster and more simply. Cross-selling potential can be optimized and the company primed for future market demands, such as the creation of complete documentation trails.

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Document management for
public-sector building projects.
In public-sector building projects, reams of documents (designs, plans, etc.) and images are generated.
Managing and archiving all this data and finding it again quickly afterwards while complying with the legal requirements is a tall order. A document management solution with integrated archiving enables documents and images to be stored, managed and archived efficiently in accordance with the law ready for subsequent forwarding to the authorities. The solution can be used on a standalone basis or integrated across several different locations. Being able to access documents and information quickly and securely helps to speed up vital work and transfer processes.

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Document management at a
cantonal tax office.
A cantonal tax office is swimming against an ever-growing tide of information.
The demands placed on the management and archiving of documents from myriad sources, in both paper and electronic format, are increasing all the time. The quality and quantity of casework is conditional on the ability to put together dossiers and access the right documents at the right time. A document management solution allows you to manage and archive all business-related documentation on a centralized basis. Documents arriving in paper format are scanned and passed on to the document management system, where they can be managed just as readily as their electronic counterparts. Rapid, all-encompassing access to business-related documents and information serves to accelerate casework. An interface to business-critical applications means that each application has direct access to all the documents relating to a specific business case. Workflows are more efficient and free of breaks in the media chain.

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Document management at a
major law firm.
Lawyers from different offices in Switzerland and Europe need to exchange hundreds of confidential documents.
But exchanging this data while complying with the legal requirements is a very time-consuming and costly undertaking. By introducing an enterprise-wide document management solution, all business-related documents can be managed and archived at the various local offices on a distributed basis. Casework and file accessing is efficient, site-independent and secure. It also prevents documents from being copied, while significantly enhancing both the uniformity of information and the process of information exchange between employees.

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